QR code and NFC inspections without login
A QR code or NFC tag at the workstation opens the assigned safety inspection on a phone without an account.
Learn more about this featureHealth and safety checklists without paper
Varilo helps you organise and digitise safety inspections. Create checklists, share them with workers via QR or NFC and collect the results in one place. No account and no login are needed — a scan is enough to start.
Results, inspection history, findings, reports and statistics are all available in Varilo.
Digital safety inspections instead of paper forms
Safety inspections are often carried out on paper checklists, spreadsheets or forms stored in several different places.
The problem appears when you need to quickly confirm that an inspection was done, find its result or analyse recurring issues.
Varilo moves the whole process into one system — from completing the inspection to reporting on it later.
The inspection exactly where it is needed
Place a QR code or NFC tag at a machine, a zone entrance, a scaffold or any other inspected point.
The worker scans it with a phone and immediately gets the right checklist.
No searching for a form. No login. No re-typing results.
A digital health & safety checklist replaces paper reports from walkthroughs and audits. Every answer has a date, time and author, and each non-conformity goes into the corrective action log with a photo, where it stays visible until it is resolved.
From checklist to report in a few simple steps
This is how a single safety inspection runs in Varilo.
- 1
Create a safety checklist
Build a checklist matched to the workstation, equipment, zone or type of work.
- 2
Share it via QR or NFC
Place the code on a scaffold, machine, notice board or at the entrance to the inspected area.
- 3
The worker runs the inspection
A phone scan is enough. The inspection starts without an account and without logging in.
- 4
Analyse the results
Results land in Varilo together with history, findings and statistics for the area.
Where can you use Varilo in health and safety?
Examples of inspections you can run on digital checklists.
- LMRA
- safety walk
- construction site inspection
- scaffolding inspection
- ladder inspection
- power tool inspection
- harness inspection
- workstation inspection
- PPE check
- safety audit
- 5S
- safety rounds
- contractor checks
- pre-start checks
Everything you need to run inspections
Digital checklists
Create and edit checklists that match your own processes.
QR and NFC
Launch the right checklist directly at the inspected place or piece of equipment.
Inspections without login
Workers do not need their own account to complete a shared inspection.
Findings
Document issues found during an inspection and keep their history.
Documentation
Keep inspection results in one place instead of binders and scattered files.
Reports and statistics
See how many inspections were done, their results and recurring issues.
Which Varilo features make health & safety audits easier?
Varilo links the safety checklist to the inspection location and corrective actions. Employees get the right questions at the workstation, and the safety officer sees the result without retyping forms.
PDF reports, fault log and schedules
The report keeps answers, photos and non-conformities, and IF → THEN rules can create a corrective action with a deadline and owner.
Learn more about this featurePatrols with QR and NFC checkpoints
During a safety walk you assign questions to each zone and get one combined report for the whole route.
Learn more about this featureSafety based on data
Varilo lets you look at inspections not only one by one, but as a source of information about the organisation. Reports and statistics make it easier to see:
- how many inspections were completed,
- where findings appear,
- which issues come back most often,
- when a specific inspection was carried out,
- the full history of a given area.
FAQ – Varilo for health and safety
- Does the worker need a Varilo account?
- No. A shared inspection starts after scanning a QR code or NFC tag, without a personal account.
- Can I build my own safety checklists?
- Yes. Checklists can be adapted to the processes and standards used in your organisation.
- Does Varilo replace legally required inspections?
- Varilo is a tool for running and documenting checks. It does not replace inspections or tests that by law must be performed by a qualified person.
- Is a separate app required?
- No. The inspection opens in the phone browser after scanning a QR code or tapping an NFC tag.
- Can a photo of a finding be attached?
- Yes. A photo and a comment can be added to an answer so the issue stays documented.
- How do I run a health & safety audit in Varilo?
- Pick a ready-made safety checklist template or create your own, assign it to a QR code or NFC tag in the area and share it with employees. The auditor answers the questions on a phone, adds photos of non-conformities, and a report with the result is created that you can print or save as PDF.
- Does a Varilo safety checklist replace an occupational risk assessment?
- No. A Varilo checklist is used to carry out and document inspections. Adapt the questions to your risk assessment, regulations and the procedures in your organisation.
See also how Varilo supports
Sample checklists
Ready-made inspection templates you can start from.
Construction site inspection — safety checklist
Basic safety inspection on a construction site: site organisation, work at height, protective measures and personal protective equipment.
13 check points
View checklistFirst aid kit inspection
Checking first aid kits and stations: completeness, expiry dates, signage, access and instructions.
10 check points
View checklist